INVENTORY & STOCK

The inventory module is a powerful tool that enables you to have complete control over your stock. If the nature of your business requires that you have explicit control over the movement of the stocks, then this is exactly what you need! The system can go to great extents to accommodate all necessary details and parameters that will help track down an item as per cost – and project centre. Generates GRN, SRIN and all other relevant documentation.
SEE BROCHURE

Advantages of Vision Inventory & Stock

Identify and Localize easily

The Stock control provides all four ordering methods which are the basics for the Re-ordering process.The Article Definition Card enables you to relate items to other similar / Alternative Articles, categorize it, group it and valuate it.

Transfer stock between locations

The transfer function allows you to move your stocks between locations. Mix several batches in one location and run the expiry report to prevent stock losses.

Simplified Price calculations

Price calculations are made easier via the use of different price templates. Once enabled, this feature allows you to create your own costing and prices to the detailed level that you wish.

Registration of all transactions

The System will generate, automatically, through all procedures, the necessary documentation, such as Store requisition and issue notes (SRIN), Goods received notes (GRN) and Transfer notes.

Automated Stock management

Depending on your settings and current stock levels, the stock system will prepare planned orders for further processing -automatically if you wish. The planned order could be rejected or confirmed into a Purchase Order.

Gain insights via reports

The reports section provides facilities such as periodical and financial reports that will support management in their decision making processes, and detailed reports that give full control over the inventory at any given point of time.

Responsive stock valuation

Exchange rates and profit percentages, similarly, can be applied automatically throughout the system at any given point of time without loosing the history of your stock transactions.

Add ons can be included

The BOM (Bill of Material) and manufacturing module could be added to the standard stock control for production environments.

Do you want more information or a free demo?

Contact us and our customer service department will get back to you

Main Features

Item Definition

Item Definition

Grouping, UoM, Costing, Margins, Flexible Pricing, Discount Profiles, User Parameters, Stock counts, Images, …
Item Management

Item Management

Item search, Stock levels, Import from Excel, Stock Transactions, Inventory reporting


Ordering Parameters

Ordering Parameters

Order levels, Supplier binding, Automatic calculation of levels using historic sales information
Automatic Ordering

Automatic Ordering

Plan, Approve and process Purchase orders based on ‘real-time’ calculations


Expiry Date Batch # Tracking

Expiry Date Batch # Tracking

Mandatory or Optional per item. Prevent stock losses using expiry forecast reports
Supplier Management

Supplier Management

Track invoices, Approve and Settle payments in multi-currency. Report on balances and overdue payments
Profit Margin Settings

Profit Margin Settings

Margin verification and alerts while purchasing. ‘Accept’ or ‘Update’ suggested margins.
Warehouse Management

Warehouse Management

Add, Issue and Transfer your inventory. GRN/SRIN and Transfer notes.
Stock Requisition & Approvals

Stock Requisition & Approvals

Planning, Approval/Rejection of your stores requisitions. Track by Requester or Approver and filter by Item/Group.
Stock Inspection

Stock Inspection

Quality control before delivery is accepted. Verify delivered items on appearance, expiry, batch ….
Stock Inspection

Stock Taking

Enter stock counts directly into the system and generate stock variance reports.
BOM/Manufacturing

BOM/Manufacturing

Manufacture your items with multi level Product structures.

Some of the functionalities

Complete stock management facility ( Adding/ Issuing/ GRN/ SRIN)
User friendly set-ups
Flexible multi currency Article/ Product definition
Barcode enabled (Scanning and Printing)
Stock grouping (multi layer)
Variant codes as per packaging sizes
Stock level control
Multiple stock ordering methods
Stock movement analysis reporting
Automatic re-order mechanism
Stock transfers between locations
Expiry date control
Shelf/Products barcode/label generator
Stock valuation methods: LIFO/FIFO/Weighted Average (AVG)
Packaging sizes (e.g. Boxes, Pallets, strips)
Cost distribution on consignments
ALL reports exportable to PDF/Word/Excel
Batch/ Lot/ Serial number management
Stock Taking module with variance report and stock sheets
Multi currency supplier accounts
Supplier account limit/ Account blocking/ Tax exemptions
Facility to print Purchase Order/ Supplier invoices/ Debit notes
Multi currency payments/ Split payment
Creditors balance analysis
Facility to generate extensive reports
Comprehensive financial reports
Extensive built in Multi User security with Tracking Facility
Facility to use company graphics such as logos and footers
Event scheduling
Easy article definition via an excel copy-paste technology
Stock reservation on Proforma and invoices(Expiry dates and Batches)
Stock Requisitions and approvals
Manufacturing (Bill of material)

Module Reports

Stock Balance

Stock Balance

The stock financial value can be obtained at any point in time using different valuation options.
Stock Content

Stock Content

Stock content breakdown by Location, Expiry, Batch and Serial Number with several filtering options.
Level Control

Level Control

Prevent stock-outs, stock overflow and generate order lists.
Expiry Report

Expiry Report

Forecast expired items and prevent stock losses.
BIN Card Report

BIN Card Report

Itemwise stock movements overview with information on Addings, Issues and Transfers.
GRN Report

GRN Report

The report can be signed as a confirmation of goods received. Customizable layout with or without financial info.
Stock Issue Notes

Stock Issue Notes

The report acts as a delivery note for signing. Customizable layout with or without financial info.
Supplier Account Statement

Supplier Account Statement

Print or e-mail your supplier an account overview.
Purchase Overview

Purchase Overview

Get a quick periodic overview of outstanding, overdue, processed and paid supplier invoices and LPOs.
Margin Verification

Margin Verification

Keep a close ‘eye’ on your item profitability by comparing actual costs vs. selling prices. Detect losses before they occur
Requisition Status

Requisition Status

Follow the requisition process by monitoring which requests are pending approvals.
Extensive Reporting

Extensive Reporting

Many more useful Management Reports

Contact Us

Get more information about this module’s extensive range of features and reports.

Contact Details
Exact Software Ltd
Jangwani Beach Road

P.O. Box 2981

Dar es Salaam
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Got Questions? Call us.
+255 674 748 223
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